Fabrica
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E Built by Epure Millwork · Little Falls, NJ

The CRM custom fabrication shops actually use.

Pipeline, estimates, AIA progress billing, change orders, lien waivers, COI tracking, and time tracking. The way GCs and designers actually work.

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No credit card. Cancel any time. Set up in 10 minutes.

app.fabrica.app / pipeline
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Built for shops that bid in shop drawings

Cabinetry, paneling, casework — built shop drawings, sent through GCs, billed under AIA.

The three jobs

What Fabrica is for. In plain shop-floor English.

HubSpot doesn't know what a G703 is. Procore is for the GC. QuickBooks is your bookkeeping. Fabrica is the operational discipline that lets you run the shop alongside them.

01

Track every opportunity from lead to won deal.

No more "where did that quote go?" Eight stages from Lead to Won, days-in-stage on every card, NEW badges on fresh inbound, notifications when leads go stale. Drag to advance.

02

Get paid on time, with the paperwork GCs require.

AIA G702/G703 progress invoices. Change orders. Lien waivers. COI tracking. Retainage carried automatically. The audit trail GCs ask for, ready before they ask.

03

Know which projects are actually making money.

Time tracking with cost-rate snapshots feeds real job-cost numbers. Per-project rollup of hours and labor cost. Find the margin leak before it's a habit.

AIA G702 / G703

Progress billing, without the spreadsheet.

One click turns any invoice into an AIA G702/G703 series — 2 to 12 draws, retainage applied, schedule of values rendered in-document. Send a draw, see what's paid, see what's held, see what's left.

  • Draw strip — paid, current, scheduled draws as a visual timeline. Click to jump between them.
  • Retainage tracked automatically — held against each draw, released on the last one. Aged on the AR dashboard.
  • Real PDF export — shop letterhead, EIN, terms, signature line. Looks like a real proposal.
  • Send from your shop name — PDF attached, from your domain, replies thread to your inbox.
app.fabrica.app / invoices / INV-2026-119-2
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Paperwork that ships

GCs and designers expect this paperwork. Fabrica makes it 30 seconds, not 3 hours.

Change orders, lien waivers, and COIs as first-class objects — not bolt-ons. Every one logged to the deal's activity feed automatically, so the audit trail exists before anyone asks for it.

Change orders

Signed mid-stream changes, with the audit trail.

CO-YYYY-NNN numbering, race-safe across simultaneous creates. Positive or negative dollar amount. Status flows draft → sent → approved → declined → invoiced. Records who signed off and when.

CO-2026-014 Approved
Add stair detail to lobby wall
Halton Tower · Lobby Refresh
+ $12,400
Signed May 20 · by Pat at Halton
CO-2026-013 Sent
Substitute walnut for rift oak
− $3,800
Lien waivers

The form GCs hold payments over. Tracked.

AIA-aligned: conditional progress, unconditional progress, conditional final, unconditional final. Status flow needed → sent → received → signed. Tied to project, optionally to a specific draw.

Conditional progress · Draw 1
Halton Tower · received May 6
$102,500
Conditional progress · Draw 2
Halton Tower · sent today
$102,500
Unconditional final
Atrium Hotel · needed
$48,000
Insurance & COI

The cert that ate Friday afternoon. Renewed early.

Standing org policies and project-specific certs in one register. Auto-color expiration: green > 30 days, amber within 30, red expired. Renewal alerts so a lapsed COI doesn't block a payment.

General Liability
$2M / $4M · Travelers
218d
Workers Comp
Statutory · NYSIF
18d
Auto
$1M CSL · Progressive
142d
Umbrella
$5M · Hartford
Expired
app.fabrica.app / time-tracking / projects / halton-tower

Halton Tower — Lobby Refresh

Last 30 days
Hours214.5
Labor cost$18,232
Avg rate$85.0
Mike Hartwell
Shop · CNC + face frames
38.0h Shop
Lena Ortiz
Drawings · rev 3 hardware schedule
22.5h Drawings
Tony Reyes
Install · Lobby east wall
31.0h Install
Pavel K. (sub)
Finishing · spray + buff
16.0h Finish

Time tracking

Know which projects are actually making money.

One row per worker, day, project, category. Cost rate snapshotted at entry so historical job-cost stays accurate when rates change. Subcontractors and per-diem labor track here too — freeform worker name.

  • Per-project rollup of hours and labor cost. Find the margin leak before it's a habit.
  • Categories — shop, install, drawings, finishing, admin — so you can see where the hours go.
  • Range filter — 7 / 30 / 60 / 90 / 180 / 365 days. Trend a project, not just a snapshot.
  • Freeform worker names — track per-diem and sub labor without inviting them as users.

Tour

Everything a shop runs on. Nothing it doesn't.

No marketing automation. No AI-powered anything. No chatbot popup. Each surface earns its place by being the thing you already do, made faster.

01 — Pipeline

A kanban that knows what stage means.

Lead → Qualified → Estimating → Quoted → Negotiating → Signed → Won → Lost. Probability auto-follows stage. NEW badges on fresh inbound. Days-in-stage so stuck deals don't hide.

Lead2$232k
Bellweather Studio
Atrium Hotel — Suite 1402
$172,000
NEW · 2d
Qualified2$243k
Northmark Architects
Granary Lane Townhouse
$165,000
50 / 40 / 10
Estimating1$312k
Foundry & Crown
Vermillion Hotel — Suite 22F
$312,000
AIA monthlyRush
02 — Estimates

The way you actually build a bid.

Line items with description, qty, unit (ea / lf / sf / ls / hr), rate, tax, retainage, optional architect field. XLSX import — drop a takeoff, get a parsed estimate. Status: draft → sent → viewed → responded → accepted.

Sent this mo$1.71M
Pending$608k
Win rate50%
Avg reply8.2d
EstimateDealValueStatusDue
EST-2026-041Vermillion Hotel — Suite 22F$312,000Viewed3d
EST-2026-040SoHo Loft — Library Wall$148,000Viewed5d
EST-2026-039Granary Lane Townhouse$165,000—
03 — Invoices

AR you can actually read.

Total AR, retainage held, overdue, collected this month. Aging buckets. Bulk-mark sent.

Total AR$239k
Overdue$75k
Current$165k
1–30$32k
31–60$28k
61–90$15k
90+$0
04 — Projects

Shop drawings to install.

Every won deal becomes a project. Milestone tracker, per-project estimates/invoices/COs in one drawer.

Drawings
Approval
Production
Finishing
Delivery
Install
Punch
05 — Change orders

Signed mid-stream changes, tracked.

CO-YYYY-NNN numbering, race-safe. Positive or negative dollars. Draft → sent → approved → declined → invoiced.

CO-2026-014Approved
Add stair detail to lobby wall
+ $12,400
CO-2026-013Sent
Substitute walnut for rift oak
− $3,800
06 — Lien waivers

The form GCs hold payments over.

Conditional / unconditional, progress / final — all four AIA types. Needed → sent → received → signed.

Conditional progress · Draw 1
Halton Tower
$102,500
Conditional progress · Draw 2
Halton Tower
$102,500
Unconditional final
Atrium Hotel
$48,000
07 — Insurance & COI

The cert that ate Friday afternoon.

GL, WC, Auto, Umbrella, Builders Risk. Auto-color expiration — green > 30 days, amber within 30, red expired.

General Liability
$2M / $4M · Travelers
218d
Workers Comp
Statutory · NYSIF
18d
Umbrella
$5M · Hartford
Expired
08 — Time tracking

Where the hours actually went.

One row per worker, day, project, category. Cost rate snapshotted at entry — historical job-cost stays honest.

Mike Hartwell
Halton Tower · CNC + face frames
38.0hShop
Lena Ortiz
Halton Tower · rev 3 hardware
22.5hDrawings
Tony Reyes
Halton Tower · lobby east wall
31.0hInstall
09 — Activity feed

Stop running on memory.

Per-deal timeline of stage moves, sent docs, paid invoices, notes, calls. Audit trail for free.

Payment received · Draw 1 · $102,500May 4
Draw 1 sent to pat@halton-construction.comApr 25
Pat: "Mark up rev3 attached."Apr 21
Stage moved Quoted → SignedApr 18
Estimate sent EST-2026-038Apr 3
10 — Home

Today, surfaced.

Follow-ups due, overdue invoices, deals to send, COIs expiring. Seven things on your plate today.

Pipeline value$1.16M+$184k vs last mo
Won this mo$634kvs $310k target
Pat at Halton— follow up on CO-014Today
Send draw 2— INV-2026-119Today
Site visit— Granary LaneWed
11 — Clients & contacts

Typed for the work.

Companies as Client / GC / Designer / Vendor. People with role, email, phone. ⌘K across everything.

PHPat Halton· Senior PMGC
NKNora Klein· PrincipalDesigner
DADavid Adler· OwnerClient
JVJT Vargas· EstimatorVendor
12 — Search · ⌘K

One keystroke to anything.

Global search across deals, contacts, clients, projects, estimates, invoices, COs, waivers, COIs. Type a name, jump.

halton ⌘K
DealHalton Tower — Lobby Refresh$78,000 · Qualified
ProjectHalton TowerCO-2026-014
ContactPat HaltonSenior PM
InvoiceINV-2026-119-2Draw 2 · $102,500
13 — Onboarding

Set up in 10 minutes.

Five steps — shop info, branding, first project, first estimate, invite team. Billing AIA draws by lunch.

1Shop info & address
2Letterhead & EIN
3First project
4First estimate
5Invite team
14 — Send & integrate

Wired to the tools you already use.

Send PDFs from your own domain — replies thread back. Public quote-request API. Zapier webhooks. QuickBooks export coming.

Gmail / SMTP sendConnected
Quote-request APILive · 12 webhooks
Zapier outbound5 zaps
QuickBooks exportComing Q3

The story

We built it for our own shop first.

Epure Millwork has been fabricating custom millwork in Little Falls for two decades — paneling and casework for retail flagships, restaurants, and high-end residential. We ran the business on QuickBooks, four Excel templates, a Trello board, and the memory of what we'd told each GC.

It worked at three projects. It broke at eight. So we built Fabrica.

We use it every day. The shops that joined us early are using it for metalwork, glass, stone, and lighting projects under the same AIA contracts. One product, sharpened on real bids.

"GCs are pushing more risk down the chain. The shops that survive are the ones with the operational discipline to document everything. Fabrica is that discipline, in software."

Vasyl L. · Owner, Epure Millwork

Why not the alternatives

The tools you've already tried, and why they fight you.

Fabrica HubSpot / Pipedrive Procore / CMiC JobTread / Buildertrend QuickBooks + Excel
AIA G702/G703 progress billing Native No GC-side Residential-first Manual
Retainage tracked per draw Auto No GC-side Limited Workaround
Change orders as first-class objects Yes No GC RFI flow Bolt-on Spreadsheet
Lien waiver tracking All 4 AIA types No GC-side Limited PDF folder
COI / insurance with expiration alerts Built in No GC-side Limited Calendar reminder
Time tracking with cost-rate snapshots Per project No GC labor Site labor only Separate tool
Onboarding time 10 minutes Days, w/ consultant 10+ weeks Days Already painful
Priced for a 5-person shop $89/mo $$$ enterprise $$$ per-project $$ + add-ons Costs you margin

Pricing

Fair, flat, and we don't hide it on a "contact sales" page.

14-day free trial. No credit card. No feature gating between tiers — shops hate paying extra for what the GC just demanded. You only pay for seats.

Starter

For the owner-operator running every part of the shop themselves.

$39 / month · billed yearly
Start free for 14 days
  • 1 user
  • Unlimited projects & documents
  • AIA G702/G703, change orders, lien waivers, COI, time tracking
  • Send from your own domain
  • Email support
Default for shops

Shop

For a working shop with estimators, PMs, and front office sharing the load.

$89 / month · billed yearly
Start free for 14 days
  • Up to 5 users
  • Everything in Starter
  • Zapier-compatible webhooks
  • Public quote-request API
  • Priority support

Crew

For a shop adding seats, locations, or a second crew running in parallel.

$189 / month · billed yearly
Start free for 14 days
  • Up to 15 users
  • Everything in Shop
  • SSO
  • Dedicated onboarding
  • Phone support

Questions

The ones we get from every shop.

Is this for metalwork / glass / stone, or just millwork?

All of it. Fabrica's data model is industry-agnostic — anyone bidding from shop drawings, working under AIA, and billing in retainage. Toggle the industry above to see the page in your language.

Will it replace QuickBooks?

No. QuickBooks stays for your bookkeeping — accounting, payroll, taxes. Fabrica handles operations: pipeline, estimates, invoices, change orders, lien waivers, COI, time tracking. Export to QB is on the roadmap.

How fast can I get started?

Ten minutes. The onboarding wizard walks you through shop info, branding, your first project, your first estimate, and inviting your team. You're billing AIA progress draws by lunch.

Can I bring my existing data in?

Yes. CSV import for contacts and clients. XLSX import for estimate line items — drop a takeoff spreadsheet, get a parsed estimate. Active projects you'll set up manually; we'll help on a free onboarding call.

Can I send documents from my own email?

Yes — emails go out from your shop's domain (your name on the from-line), with your letterhead and EIN, and replies thread to your inbox like normal mail.

What about my team — can they see everything?

Roles: owner, admin, member. Invite estimators, PMs, and front office. Activity timelines mean nothing gets lost when someone's out.

Is my data isolated from other shops?

Yes — strict cross-tenant isolation. Your contacts, deals, projects, financials, and documents are never visible to another shop. Same Postgres instance, but enforced at every query.

How do I know it'll be around in two years?

We use it to run our own shop. That's the deepest commitment we can make. Production runs on Postgres on Neon, hosted on Vercel, with daily backups and a public status page.

Try it

Start your shop in 10 minutes.

14-day free trial. No credit card. The onboarding wizard sets you up and we'll help you import your first three projects.

Start free for 14 days See it live →